X302 School Administration Clerk Vacancies at the Eastern Cape Department of Education

The Eastern Cape Department of Education (ECDOE) is inviting suitably qualified candidates to apply for the School Administration Clerk Vacancies available across the province. This is an excellent opportunity to contribute to education and develop your career within a government structure.

Position Details

• Job Title: School Administration Clerk (302 Positions)
• Directorate: School Support
• Salary: R216,417 – R254,928 per annum (Level 05)
• Closing Date: 31 December 2024

Minimum Requirements

To qualify for this role, applicants must meet the following criteria:

• Education: Matric/Grade 12 or an equivalent qualification.
• Experience: Exposure to administrative or corporate services environments is an advantage.
• Skills:
  • Strong customer service orientation.
  • Excellent interpersonal skills with honesty and integrity.
  • Basic computer literacy and numeracy skills.
  • Good written and verbal communication abilities.
• Preference: Candidates residing in the local area where the position is based will be prioritized.

Key Responsibilities

As a School Administration Clerk, you will:

General Administrative Support

• Record, organize, store, capture, and retrieve correspondence and data.
• Update registers and statistics as required.
• Handle routine enquiries from stakeholders.
• Photocopy documents and manage facsimile transmissions.
• Distribute documents and packages to stakeholders.
• Maintain and organize filing systems.
• Type correspondence and maintain document registers.

Supply Chain and Asset Management

• Support procurement processes by obtaining quotations and completing forms for office items.
• Monitor office stationery stock and maintain the asset register for district offices.

Personnel Administration

• Maintain leave records and attendance registers.
• Organize travel and accommodation arrangements.
• Keep personnel records organized and up-to-date.

Financial Administration

• Capture and update expenditure records.
• Verify and submit subsistence and travel claims for approval.
• Manage telephone accounts and petty cash.

Data Management

• Capture learner and educator data on SASSAMS.
• Provide general administrative duties to ensure smooth school operations.

How to Apply

Interested candidates must submit their applications using the new Z83 form (Public Service Application Form).

• Application Process:
  1. Obtain the new Z83 form here.
  2. Complete the form in full.
  3. Attach a detailed CV (do not attach other documents at this stage).
  4. Submit your application by hand to the relevant district office, clearly stating the reference number of the school.
• Resources:
  • Download the Full Vacancies Advert
  • Download the New Z83 Form

Closing Date: 31 December 2024

Take this opportunity to make a meaningful contribution to the education sector while advancing your career in a rewarding administrative role. Apply now!